💬 AI Prompt Library

200+ professional prompts optimized for ChatGPT, Claude, and all major AI tools. Copy, paste, and customize for every property management task.

TENANT SCREENING

Credit Report Analysis

Analyze tenant credit reports and generate risk assessments

Analyze this tenant credit report and provide a comprehensive rental risk assessment: **Credit Report Data:** [Insert credit report details] Please extract and analyze: 1. **Credit Score**: Current score and range classification 2. **Payment History**: Late payments, defaults, collections 3. **Debt-to-Income Ratio**: Calculate based on monthly obligations 4. **Credit Utilization**: Percentage of available credit used 5. **Length of Credit History**: Account age and diversity **Output Format:** - **Risk Score**: 1-10 (10 = highest risk) - **Approval Recommendation**: Approve/Conditional/Deny - **Key Strengths**: Positive indicators - **Red Flags**: Concerning patterns or items - **Rental Affordability**: Maximum recommended rent based on income - **Additional Requirements**: Security deposit, co-signer needs **Decision Reasoning**: Explain recommendation with specific supporting data points.
TENANT SCREENING

Reference Check Questions

Generate comprehensive landlord and employer reference questions

Generate comprehensive reference check questions for a rental applicant: **Property Details:** [Property type, rent amount, lease terms] **Applicant Info:** [Basic tenant details] Create questions for: **PREVIOUS LANDLORD REFERENCES:** 1. Payment reliability and timeliness 2. Property care and maintenance 3. Lease compliance and violations 4. Neighbor relations and noise complaints 5. Move-out condition and damages 6. Would you rent to this tenant again? **EMPLOYER VERIFICATION:** 1. Employment verification and duration 2. Income stability and amount 3. Performance and reliability 4. Likelihood of continued employment **PERSONAL REFERENCES:** 1. Character assessment 2. Reliability and responsibility 3. Financial management skills 4. Any concerns or red flags **FOLLOW-UP QUESTIONS:** - For concerning responses - Clarification on specifics - Additional verification needs Include a scoring rubric (1-5 scale) for each response category and red flag indicators that require immediate attention.
PROPERTY ANALYSIS

Comparative Market Analysis (CMA)

Generate professional property valuations using comparable sales

Create a Comparative Market Analysis (CMA) for the following property: **Subject Property:** - Address: [Property address] - Square Footage: [sq ft] - Bedrooms/Bathrooms: [bed/bath] - Year Built: [year] - Lot Size: [lot details] - Special Features: [unique amenities] **Comparable Properties Data:** [Insert 3-6 comparable sales] **Analysis Required:** 1. **Comparable Selection Criteria**: Justify why each comp was chosen 2. **Adjustment Analysis**: - Square footage differences (+/- per sq ft) - Bedroom/bathroom count adjustments - Age and condition differences - Lot size and location premiums - Feature and amenity adjustments 3. **Market Analysis**: - Days on market trends - Price per square foot range - Seasonal market patterns - Inventory levels and competition 4. **Valuation Conclusion**: - Adjusted comparable values - Recommended listing price range - 95% confidence interval - Marketing strategy recommendations **Output Format**: Professional CMA report with supporting data tables and clear valuation methodology.
PROPERTY ANALYSIS

Rental Market Analysis

Analyze local rental market and optimize pricing strategy

Conduct a comprehensive rental market analysis for optimal rent pricing: **Property Details:** - Location: [Address/Area] - Type: [Single family/Condo/Apartment] - Size: [Bedrooms/Bathrooms/Sq Ft] - Features: [Key amenities and upgrades] **Market Research Required:** 1. **Comparable Rental Analysis**: - Similar properties within 1-mile radius - Rent per square foot analysis - Feature and amenity comparison - Condition and upgrade differences 2. **Market Conditions Assessment**: - Current vacancy rates - Average days on market - Seasonal rental patterns - Supply and demand trends 3. **Competitive Positioning**: - Property advantages and disadvantages - Unique selling propositions - Potential value-add opportunities - Optimal tenant demographic targeting 4. **Pricing Strategy**: - Recommended rent range - Market positioning (premium/competitive/value) - Pricing for quick lease vs. maximum rent - Concession recommendations if needed **Deliverable**: Market analysis report with rent recommendation, supporting data, and marketing strategy for fastest lease-up at optimal rent.
FINANCIAL ANALYSIS

Investment Deal Analysis

Comprehensive investment property financial analysis

Analyze this real estate investment opportunity and provide comprehensive financial assessment: **Property Investment Details:** - Purchase Price: $[amount] - Down Payment: [percentage]% - Financing Terms: [rate/term] - Estimated Monthly Rent: $[amount] - Property Type: [SFH/Duplex/etc.] - Location: [area details] **Analysis Requirements:** 1. **Cash Flow Analysis**: - Monthly gross income - Operating expenses (taxes, insurance, maintenance, vacancy, management) - Net Operating Income (NOI) - Debt service - Monthly and annual cash flow 2. **Return Metrics**: - Cash-on-Cash Return - Cap Rate - Total ROI (including appreciation) - IRR projection (5-10 years) 3. **Risk Assessment**: - Market risks and mitigation - Property-specific risks - Financial risks (interest rates, vacancy) - Exit strategy analysis 4. **Sensitivity Analysis**: - Best case scenario (+10% rent, low expenses) - Base case scenario (current projections) - Worst case scenario (-10% rent, high vacancy) **Investment Recommendation**: Buy/Pass decision with detailed reasoning and improvement suggestions.
MARKETING

Property Listing Description

Create compelling rental listings that attract quality tenants

Create a compelling rental property listing that attracts quality tenants: **Property Details:** - Address: [Location/Neighborhood] - Type: [House/Condo/Apartment] - Bedrooms/Bathrooms: [bed/bath count] - Square Footage: [size] - Rent: $[amount]/month - Available: [date] **Property Features:** - Key amenities: [List features] - Recent upgrades: [Renovations/improvements] - Appliances included: [What stays] - Parking: [Garage/driveway/street] - Pet policy: [Allowed/restrictions] **Neighborhood Highlights:** - School districts: [Quality ratings] - Transportation: [Commuter access] - Shopping/Dining: [Nearby conveniences] - Recreation: [Parks/entertainment] **Writing Requirements:** 1. **Compelling Headline**: Grab attention with unique selling points 2. **Opening Hook**: Lead with the most attractive feature 3. **Lifestyle Benefits**: Paint a picture of living there 4. **Practical Details**: Include all necessary information 5. **Call-to-Action**: Clear next steps for interested tenants **Target Audience**: [Professional/family/student] seeking [specific lifestyle] Create a listing that stands out from competition and generates qualified inquiries.
MAINTENANCE

Maintenance Request Triage

Prioritize and categorize maintenance requests efficiently

Analyze this maintenance request and provide comprehensive triage assessment: **Maintenance Request:** - Tenant Name: [Name] - Property Address: [Address] - Request Description: [Detailed description of issue] - Date Submitted: [Date] - Tenant Contact: [Phone/email] **Triage Analysis Required:** 1. **Urgency Classification**: - Emergency (immediate response required) - Urgent (within 24-48 hours) - Routine (within 1 week) - Non-essential (scheduled maintenance) 2. **Issue Category**: - Plumbing/Water - Electrical/Safety - HVAC/Climate - Structural/Security - Appliance/Mechanical - Cosmetic/Minor 3. **Response Protocol**: - Immediate contractor dispatch needed? - Vendor type required (plumber, electrician, etc.) - Estimated cost range - Temporary solutions available - Tenant safety considerations 4. **Documentation Needs**: - Photos required before service - Insurance claim potential - Warranty coverage check - Preventive measures for future **Output**: Prioritized action plan with contractor recommendations, timeline, and tenant communication template.
LEGAL & COMPLIANCE

Lease Violation Notice

Generate legally compliant notices for lease violations

Create a legally compliant lease violation notice: **Violation Details:** - Tenant Name: [Full name] - Property Address: [Complete address] - Lease Start Date: [Date] - Violation Type: [Specific violation] - Date(s) of Violation: [When occurred] - State/Jurisdiction: [Location for legal compliance] **Violation Categories to Address:** - Late/Non-payment of rent - Unauthorized pets or occupants - Property damage or alterations - Noise complaints or disturbances - Lease term violations - Health and safety violations **Notice Requirements:** 1. **Legal Compliance**: Ensure notice meets state/local requirements 2. **Cure Period**: Specify timeframe to correct violation 3. **Consequences**: Clear statement of next steps if not cured 4. **Documentation**: Reference specific lease clauses violated 5. **Delivery Method**: Proper service requirements **Notice Components:** - Formal legal language - Specific violation description with evidence - Lease clause references - Cure deadline (specific date and time) - Consequences of non-compliance - Contact information for questions - Proper signature and date lines **Output**: Professional notice letter with appropriate legal language and formatting for the specified jurisdiction.
OPERATIONS

Tenant Onboarding Checklist

Comprehensive move-in process automation

Create a comprehensive tenant onboarding checklist and welcome package: **New Tenant Information:** - Tenant Name(s): [Names] - Property Address: [Address] - Move-in Date: [Date] - Lease Term: [Duration] - Monthly Rent: $[Amount] **Pre-Move-in Checklist:** 1. **Documentation Collection**: - Signed lease agreement - Security deposit receipt - Renter's insurance proof - Emergency contact information - Photo ID copies 2. **Financial Setup**: - First month's rent collection - Security deposit processing - Payment method setup (ACH/online portal) - Utility transfer coordination 3. **Property Preparation**: - Final cleaning and inspection - Key cutting and lockbox setup - Utility readings recorded - Welcome package preparation **Move-in Day Process:** - Property walkthrough with photo documentation - Key handover and access instruction - Welcome packet delivery - Contact information exchange - Emergency procedures review **Welcome Package Contents:** - Property manual and rules - Local area guide and resources - Maintenance request procedures - Contact directory (management, emergency, utilities) - Tenant portal access instructions **Follow-up Schedule:** - 48-hour check-in call - 30-day satisfaction survey - 90-day lease compliance review Create detailed templates and checklists for seamless tenant onboarding experience.

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🔧 How to Use These Prompts

Customization Tips:

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  • • Adjust tone and formality level for your brand
  • • Add local laws and regulations for compliance
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Best Practices:

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  • • Review AI output for accuracy and completeness
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